Senior Executive Assistant

Title: Senior Executive Assistant 

Reports to: Community Council

Summary:

The primary function of this position is to provide executive level assistance and confidential administrative of specialty work for the Lower Sioux Indian Community Council.  As such, the incumbent often serves as the central communication link between the varied functions.  The work involves independently gathering, formatting, and analyzing information on a wide variety of topics, responding to requests for information which require a knowledge of the Lower Sioux Indian Community Tribal Government, departments, boards/committees, and general information.  Responsibilities include regular contact with government officials, elected officials, board and commission members, representatives of business or community organizations, the public, the press, and all levels of Tribal Government.  This position performs highly responsible, complex, and confidential administrative duties, assisting in planning, coordinating, and directing the activities of the Lower Sioux Indian Community Tribal Government.  This position requires the ability to anticipate tasks that need to be completed and to work independently with initiative to accomplish tasks while simultaneously completing the daily routine work.

Duties:

• Maintain accurate and real time reports on Human Services Department Budget
• Ensure that all company policies and procedures are adhered to; discuss any policy changes with the Director or Human Services; oversee the implementation of new policies; review current policies; and maintain documentation outlining all procedures, employee duties, department and community objectives
• Assist the director on varying administrative tasks that may include, but not limited to, writing department memos, handling correspondence, scheduling meetings, drafting policy and procedures, assisting Family Services Supervisor and Woniya Kini Behavioral Health Services Supervisor as needed, ordering, etc.
• Work directly with finance department on check requests, credit card authorizations, and reporting
• Oversee basic office duties
• Maintains quality assurance of Human Services
• May be present in high stress and sensitive situations; must respond by remaining poised and professional
• Receive evaluation of staff of the Human Services Department from Human Resources Department; assist the director and supervisors in completing reviews; record keeping of employee personal action forms, corrective actions, and unemployment matters
• Coordinate the preparation of reports, data, and other documents necessary for grant reports
• Report trends, other issues impacting the delivery of services to Director of Human Services
• Collaborate and communicate with internal and external partners, meetings, committees as assigned
• Other duties as assigned

Education:

• Associates degree or other higher education is strongly preferred; but not required
• 3 years’ experience in prior administrative roles and capacity; required
• High school diploma or general education development; minimum requirement
• Knowledge and experience working with Native American communities, culture, customs, and tribal law; strongly preferred

Experience:

• Exceptional communication skills
• Highly independent worker and self-motivated
• Detail oriented and meticulous in checking work for errors 
• Maintain high standard of confidentiality
• Specialist in organizational skills 
• Time management skills
• Professional boundaries
• Able to collaborate with internal and external partners 
• Must have valid driver’s license, reliable transportation and be insurable under the tribe’s auto insurance policy for use of company vehicles

Disclaimer:

This is not necessarily an exhaustive list of all the responsibilities, skills, duties, requirements, efforts or working conditions associated with the job.  While this is intended to be an accurate reflection of the current job, management and Community Council reserves the right to revise the job or to require that other or different tasks be performed when circumstances change (e.g. emergencies, changes in personnel, workload, rush jobs or technical developments).     

In accepting employment, I am agreeing to perform the duties and responsibilities listed above.  In addition, I agree to adhere to any policy or procedure changes that may occur during my employment with the Lower Sioux Indian Community.